• Administrative Assistant, Leasing

    Job Locations US-NY-New York
    Job ID
    4199
    Function
    Administrative / Clerical
    Location Name
    French Apartments
  • Overview

    Related Companies is the most prominent privately-owned real estate firm in the United States.  Formed over 40 years ago, Related is a fully-integrated, highly diversified industry leader with experience in virtually every aspect of development, acquisitions, management, finance, marketing and sales. Headquartered in New York City, Related has offices and major developments in Boston, Chicago, Los Angeles, San Francisco, South Florida, Washington, D.C., Abu Dhabi, London and Shanghai and boasts a team of over 3,000 professionals. The Company’s existing portfolio of real estate assets, valued at over $30 billion, is made up of best-in-class developments in premier high-barrier-to-entry markets across all asset classes.

     

    Related has dramatically redefined the concept of metropolitan luxury by introducing extraordinary residential rental properties in Boston, Chicago, Los Angeles, San Francisco and New York City. With each new building, Related has been hailed for setting new standards of excellence in the luxury rental marketplace.  To ensure that every resident in every Related building enjoys the very finest services, unsurpassed amenities, and a luxury lifestyle without compromise, Related Companies takes great pride in managing every building it owns. Related owns and manages 261 Hudson, 456 Washington, Abington House, The Caledonia, The Easton, The Lyric, MiMA, One Carnegie Hill, One Union Square South, Riverwalk Crossing, Riverwalk Point, The Sierra, The Strathmore, The Tate, Tribeca Green, Tribeca Park, Tribeca Tower, The Westminster and The Westport in New York City (and manages 1214 Fifth Avenue and 89 Murray also in New York City), One Back Bay and The Arlington in Boston, 500 Lake Shore Drive and Landmark West Loop in Chicago, The Emerson in Los Angeles, The Paramount in San Francisco and One Hill South in Washington, D.C. Related also owns an extensive portfolio of workforce and affordable housing and has several new rental developments underway across the country.

     

    For more information about Related Companies please visit www.related.com

    Responsibilities

    Role Summary:

    The Administrative Assistant is responsible, under the direction of the Leasing Manager and/or Director of Leasing to provide support services for the Related Rentals portfolio, in accordance with federal and local requirements, all company policy and procedures, and all applicable Fair Housing Laws.

     

    Location: New York, NY

     

    Core Responsibilities:

    • Schedule appointments and maintain internal calendar and tracking systems for initial lease ups, re-rentals, general inquiries, and/or annual recertifications
    • Maintain neat, accurate, and organized paper and electronic filing systems for the portfolio
    • Prepare and send preliminary applicant notices for lease ups
    • Assist staff with preparation and distribution of lease renewals and recertification documents
    • Provide front desk reception coverage in the office, including answering phones
    • Assists staff with the handling of all applicant/resident questions and concerns professionally and expeditiously
    • Provide general support to office staff
    • Perform additional duties which may be assigned

    Benefits and features:

    • Incentive bonus program
    • Training and development programs
    • Benefits after 30 days include, Medical, Dental, Life & Disability, Paid Time Off, 401(K), Flexible Spending Accounts
    • Employee Recognition & Wellness Programs

    Qualifications

    • Some LIHTC knowledge & experience preferred
    • Prior customer service experience required
    • Excellent knowledge of Microsoft Word Office Suite
    • Detail oriented and organized. Strong written/oral communication and multi-tasking skills. Able to work both independently as well as within a team
    • Position is subject to mandatory overtime during lease-ups
    • Bilingual a plus, but not required
    • NYS Notary License
    • Travel required up to 10%

    Related is an Equal Opportunity Employer

     

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