To be responsible, under the direction of the Community Manager and/or Regional Manager for the administration of the site to keep the regional office fully informed of the site's status. The Assistant Property Manager shall work closely with and be responsive to the Community Manager, Maintenance staff, site staff, as well as other central office managers and staff. Additionally, it is the responsibility of the Assistant Property Manager to perform all duties in full compliance with Fair Housing and Equal Opportunity regulations.
Assist the Community Manager in the operation of the development; ability to provide strong leadership when Comunity Manager is unavailable.
Maintain courteous communication with the residents, applicants, co-workers and customers.
Answer all incoming phone calls and handle accordingly
It is the responsibility of the Assistant Property Manager to assist in ensuring that the vacant apartments are in perfect, move-in condition. Physically inspect property when on grounds, pick up litter and report any service needs to maintenance staff.
Work with attorney and Community Manager regarding legal proceedings.
Welcome and show property to prospective new residents. Handle incoming phone calls from prospective new residents. Warmly greet prospective residents, qualify, determine needs and preferences, professionally present community while providing features and benefits.
Thoroughly review all lease applications, assist with application verification and notify prospective resident of results. Complete all lease paperwork, including related addendums.
Maintain and supervise a lease renewal program following LIHTC/Bond guidelines.
Maintain awareness of local market conditions and trends. Contribute ideas to Community Manager for marketing the property and improving resident satisfaction.
Conduct market surveys. Shop competition; have constant awareness of neighborhood market conditions.
Establish, Implement and evaluate an outreach marketing plan on an on-going basis.
Be aware of goals relative to resident satisfaction and resident retention.
Additional tasks of similar nature may also be required.
Maintain accurate resident records. Update on a daily basis all rents, deposits and application fees received by residents. Issue appropriate notices when necessary (i.e. late payment, eviction notices, returned checks, memos).
Collection of rents and preparation of receipts.
Accept service requests from residents and route to maintenance for prompt processing. Conduct service follow-up with resident when job is complete.
Receive, log and properly code all invoices and review with property manager for approval.
Update weekly reports concerning notices to vacate, vacancy reports, activity reports, etc. and provide information to Community Manager. Organize and file all applicable reports, leases and paperwork.