• Administrative Assistant

    Job Locations US-NY-New York
    Job ID
    2904
    Function
    Administrative / Clerical
    Location Name
    60 Columbus Circle
  • Overview

    Seeking an experienced administrative professional to supporting 2 senior level executives.  The hours are 9:00 a.m.-6:00p.m. with a willingness to work overtime as needed. 

    Responsibilities

    • Heavy calendar management
    • Answer multiple phone lines and track messages
    • Provide support to guests
    • Domestic and international air and ground travel, and accommodations
    • Event coordination; Maintains efficient files for follow-up and future affairs
    • Organize and maintain documents (i.e. contracts, leases, brochures, tenant information)
    • Prepares and processes expense reports in a timely manner
    • Keep inventory and order office supplies
    • Liaise and work collaboratively with other Leasing personnel and Assistants
    • Ability to anticipate calendar conflicts, and manage scheduling across separate offices and meeting sites
    • Point person for new hires/consultants technology setup for team members
    • Presentation preparation, i.e. printing and set up
    • Special projects as assigned

    Qualifications

    • Minimum of 2+ years of strong executive level administrative experience
    • Experience working with high level executives and their administrative teams
    • Excellent verbal and written communications skills
    • Strong multi-tasking capabilities and time management, excellent organizational skills
    • Must be a team player
    • Strong knowledge of Microsoft Outlook; working knowledge of MS Word, Excel, PowerPoint.  MS Visio and Adobe Acrobat are a plus.
    • Comfortable in a fast-paced environment
    • Proactive and able to manage multiple tasks at once
    • Bachelor’s degree required

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