Facilities Manager

US-MD-Germantown
Job ID
2299
Function
Maintenance / Facilities
12410 Milestone Center Dr

Overview

Related Companies is the most prominent privately-owned real estate firm in the United States. Formed 40 years ago, Related is a fully-integrated, highly diversified industry leader with experience in virtually every aspect of development, acquisitions, management, finance, marketing and sales. Headquartered in New York City, Related has offices and major developments in Boston, Chicago, Los Angeles, Las Vegas, San Francisco, South Florida, Abu Dhabi and Shanghai and boasts a team of approximately 2,000 professionals. The Company’s existing portfolio of real estate assets, valued at over $15 billion, is made up of best-in-class mixed-use, residential, retail, office, trade show and affordable properties in premier high-barrier-to-entry markets. For over a decade Related made its mark in the super luxury condominium market by developing properties that have achieved record-breaking sales statistics in each of its submarkets, is the largest owner of luxury residential rental properties in New York with over 5,000 units in its portfolio, has developed preeminent mixed-use projects such as Time Warner Center in New York and CityPlace in West Palm Beach and is currently developing the 26-acre Hudson Yards project on Manhattan’s west side. Related also manages approximately $1.5 billion of equity capital on behalf of sovereign wealth funds, public pension plans, multi-managers, endowments, Taft Hartley plans and family offices. Related is staunchly committed to sustainable design with over $6 billion in green development underway or completed. The firm developed one of the first green residential buildings in the nation, Tribeca Green in Battery Park City, New York and Chicago's first green residential building, 340 on the Park. Related recently completed a collection of new LEED-certified residential buildings, The Brompton, The Harrison, MiMA and Superior Ink in New York City, The Clarendon in Boston and The Century in Los Angeles, as well as several green mixed-use and retail projects. Related also owns Equinox(R) Fitness Clubs, further expanding the company's capabilities into the health and fitness arena and enhancing the value of its properties by incorporating an exclusive, branded amenity into the lifestyle offering, and a partnership interest in Unions Square Events, the catering, culture, sports, and events business of Danny Meyer’s Union Square Hospitality Group . For more information about Related Companies please visit www.related.com.

Responsibilities

Under the direction of the Director of Facilities, Related Management is seeking a Facilities Manager to manage multiple disciplines on multiple properties across various states throughout the East Coast (Affordable East Portfolio). In compliance with all company policies & procedures, EEO, Human Rights statues & Fair housing requirements, the Facilities Manager is to maintain an elevated level of quality and efficiency on all aspects of preventive maintenance, capital improvement / project management, required inspection compliance, identification & troubleshooting efforts & special projects as assigned.

 

DUTIES & RESPONSIBILITIES:

  1. The Facilities Manager is responsible for:
  2. Emergency Response management
  3. Capital Improvement projects
  4. Assistance with company, State, Local & Agency inspection requirements
  5. Preventive Maintenance
  6. Technical troubleshooting, resolving maintenance issues
  7. Special projects and other duties, as required.

TASKS:

The Facilities Manager’s tasks include, but are not limited to, the following:

  1. Provide Emergency response assistance, coordination and project management.
    - Available 24/7 to respond, communicate & organize emergency mitigation services with as needs arise throughout the portfolio.
    - Monitor, organize & coordinate professional & construction services for the complete restoration of affected buildings / units.
  2. Major Capital improvement specification development & execution.
    - Interface with community managers, Regional & Senior Management on planning, scheduling & project coordination to completion.
    - Procure Engineering, develop contract specifications, RFP’s, RFA’s & administer agreements / contracts.
    - Interface with Regional & Sr. management in the development & implementation of annual & long term (5-20 yr.) budgetary Capitol Improvement project planning.
  3. Monitor, organize & provide directives in association with Environmental requirements (ACM’s, LBP’s, UST’s, Mold, etc…) for each asset / project.
  4. Technical & troubleshooting assistance to solve MEP, building envelope & related building components / system deficiencies & emergencies.
  5. Provide assistance to comply with Federal, State & Municipal inspection requirements.
    - Compliance with OSHA, local & State building codes & regulations.
  6. Monitor & provide direction to ensure NYC based properties (5 boroughs) are complying with applicable inspection requirements.
    - Ensure properties are actively curing active or previous violations associated with DOB-ECB, DOT, FDNY & HPD.
  7. Monitor, organize & provide assistance to ensure compliance with HUD REAC inspection requirements
    - Provide Pre-inspection reporting, training & follow up inspections to ensure properties are prepared in advance.
    - Prepare appeal documentation & responses where necessitated.
  8. Conduct periodic Property condition inspections & reports.
  9. Research, coordinate and execute projects in accordance with Section 504 and ADA requests & requirements.
  10. Monitor, report & provide assistance to Regional management to minimize resident work order repair & unit turnover response times & completion.
  11. Develop & implement a Preventive Maintenance program, specific to the needs of each asset.
  12. Monitor & assist re-curring (annual, etc.) contracted services to ensure key systems are serviced and operational (heating, dhw systems, life safety, etc.).
  13. Provide guidance & feedback on personnel recommendations & performance.
    - Review and provide recommendations for hire, to employ site based maintenance managers (supers) for the effective management of each asset.

GENERAL:

  1. Identifies major building improvement/repairs/replacements, establish job specifications and the scope of work for each project. Reviews competitive bids, provides recommendations. Issues regular updates of the status of planned improvements/repairs and projects in in progress.
  2. Supervise building improvement/repair projects to assure compliance with job specifications, contract documents and building regulations and codes.
  3. Perform written site inspections, targeting specific areas which may need additional improvement.  Inspections should include observations of general cleanliness, preventive maintenance, mechanical system performance and curb appeal/site presentation issues.
  4. Participates in annual budget estimate to identify present and future maintenance/technical needs for the properties.
  5. Assists in initial screening interviews of superintendents and/or other maintenance job categories, where needed.
  6. Collaborates with Regional and local site staff as well as 3dr party resources to formalize a preventive maintenance program.
  7. Reviews properties to assure compliance with all fire and safety codes and regulations. Suggests precautionary repairs where risks begin to appear.
  8. Troubleshoots, any/all major building mechanical problems and works to solve problems timely and cost effectively.
  9. Interfaces with Regional and site staff to assure that RMC’s building standards (particularly with respect to building cleanliness, apartment turns and preventive maintenance) are always maintained.
  10. Insures that all measures are taken to maximize energy efficiency, provide recommendations for implementation where required.
  11. Notifies of any incidents that may result in an insurance claim or any potential liability problem that poses a risk to persons & property. 
  12. Provides technical training to on-site staff, where necessary, in the areas of technology, building systems and environmental issues, to maximize productivity and strengthen our commitment to “promoting from within” for future employment opportunities.
  13. Working knowledge of regulatory and building code requirements, including health, safety and environmental issues.
  14. Assists in the implementation of corporate operations and maintenance policies as they relate to environmental issues, i.e. asbestos, lead paint, oil tanks, right-to-know, etc.

SPECIAL PROJECTS:

  1. As assigned by the Regional Vice President & Director of Facilities.

Qualifications

KNOWLEDGE AND SKILLS:

  1. Understand and be able to use and interpret construction drawings & specifications, including architectural, MEP & Civil construction manuals.
  2. Knowledge of garden, low & high-rise construction, MEP & life safety systems.
  3. Working knowledge of equipment, materials and supplies used in facility maintenance, supplies & repairs.
  4. Knowledge of troubleshooting testing equipment.
  5. Knowledge in the proper and safety techniques of building maintenance.
  6. Experience with RealPage OneSite, or other core property management software - able to create reports and analyze property performance metrics related to work order completion, turnover, and preventive maintenance.
  7. Working knowledge of Microsoft Office.
  8. Ability to select and oversee the work of consultants and contractors for building repairs and renovations.
  9. Ability to organize, analyze, interpret and evaluate problems and provide practical, cost effective solutions.
  10. Excellent communication and interpersonal skills.
  11. Ability to plan, organize and monitor work activities according to priorities, established schedules, deadlines and emergencies.

 

WORKING CONDITIONS:

  1. Position to be based out of either, NYC or Germantown, MD. office locations.
  2. Frequent travel to sites.
  3. Must be willing to work various schedules.
  4. Must be accessible to respond to off-hour emergency situations.

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