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Administrative Assistant, City Place
US-FL-West Palm Beach
Administrative / Clerical
477 S. Rosemary Avenue
This role will be based in West Palm Beach Florida
Provide core administrative support.
Handle a broad range of duties from day to day operational activities for Related executives.
Scheduling and calendar management.
Perform reception duties when needed; Meet and greet visitors and clients, answering phones, coordinating conference rooms and meal arrangements.
Handle travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed.
Process and track expense reports and reimbursements.
Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation and spelling.
Assist in presentation preparation.
Performing ad hoc projects as needed.
Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions
Strong analytical, interpersonal and communication skills
Excellent phone manner and management a must
College degree preferred or equivalent experience
Minimum five years of corporate administrative experience in roles that interfaced with external clients and executive management.
Must have superior
skills in MS Word, Excel, Outlook and proficient knowledge in PowerPoint
Experience and proficiency working with automated expense tracking
Excellent organizational skills; detail oriented
Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment
High energy level
Self-starter with the ability to work independently and with minimal guidance
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