Administrative Assistant, City Place

US-FL-West Palm Beach
Job ID
2215
Function
Administrative / Clerical
477 S. Rosemary Avenue

Overview

This role will be based in West Palm Beach Florida

Responsibilities

  • Provide core administrative support.
  • Handle a broad range of duties from day to day operational activities for Related executives.
  • Scheduling and calendar management.
  • Perform reception duties when needed; Meet and greet visitors and clients, answering phones, coordinating conference rooms and meal arrangements.
  • Handle travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed.
  • Process and track expense reports and reimbursements.
  • Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation and spelling.
  • Assist in presentation preparation.
  • Performing ad hoc projects as needed.  

Qualifications

  • Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions
  • Strong analytical, interpersonal and communication skills
  • Excellent phone manner and management a must
  • College degree preferred or equivalent experience 
  • Minimum five years of corporate administrative experience in roles that interfaced with external clients and executive management.
  • Must have superior skills in MS Word, Excel, Outlook and proficient knowledge in PowerPoint
  • Experience and proficiency working with automated expense tracking systems.
  • Excellent organizational skills; detail oriented
  • Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment
  • High energy level
  • Self-starter with the ability to work independently and with minimal guidance

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