Receptionist

US-NY-Far Rockaway
Job ID
2204
Function
Administrative / Clerical
Ocean Park Apartments

Overview

Affordable housing laid the foundation of Related Companies and we continue to place a high priority on developing, acquiring and preserving housing for this sector. In fact, over 60% of our 50,000+ residential apartment homes under our management are part of one or more affordable housing programs, and an additional 20% of these homes provide workforce housing.

 

 

In the area of acquisitions and refinancing, we pursue properties that meet one of the following criteria: Section 8 properties with project-based contracts; Section 236 properties in need of rehabilitation; Section 42 LIHTC properties with expiring low-income restrictions; Section 515 FmHA properties with loans that can be prepaid; or other assisted properties, including HODAG, HOME, federal or state-financed public housing.

Many of the buildings we encounter are in need of substantial upgrading and preservation in order to continue to properly fulfill the needs of their tenants. Given our 42 years of experience in debt and equity financing – as well as our extensive management of government-assisted properties – we are well positioned to buy out existing owners who lack the resources and experience to recapitalize and, therefore, wish to exit the affordable housing arena. In addition, with our extensive development experience, we bring the knowhow to expertly rehabilitate the units, thus assuring the continued viability of these projects for years to come.

Responsibilities

600+ unit affordable housing community is seeking a Receptionist in Far Rockaway, NY. 

  • Answer phones / take messages and retrieve messages from voicemail
  • Return calls to prospective applicants with site and income guideline info / mail applications / reviewing incoming applications for completion etc.
  • Meet and Greet tenants and new applicants that visit office and assist with concerns and questions
  • Take work order request / generate and close out work orders in onesite
  • Order office supplies under the supervision of the ACM through office depot
  • Make application packets / prepare applicant for interview and make copies of documents for interviews / keep all 3PV current and up to date / run background checks and send out 3PV’s
  • File all signed leases and documents into tenant files
  • Transfer new tenant documents into permanent folder
  • Assist. ACM with preparation of lease renewal packets / letters etc.
  • Scheduling and entering lease singing / interviews and meetings on Microsoft calendar
  • Prepare balance due and all other notices for distribution
  • Any and all special projects required by ACM & CM

Qualifications

  •  Answer phone calls, coordinate emails
  • Section 8 experience strongly preferred.
  • Must be able to handle high traffic and a fast paced environment.
  • Strong written and oral communication skills.
  • Demonstrated ability to manage multiple and complex operational matters on a daily basis.
  • Strong time management, follow-up, administrative and organizational skills.
  • Efficient knowledge of Microsoft Office.
  • Highly motivated service-oriented self starter and adaptable to change.

 

Pay: $15-17/hr DOE

Monday-Friday, 9-5p

*Weekends required on a need-to-be basis. 

 

#CB 

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