Administrative Assistant

US-MD-Germantown
Job ID
2146
Function
Administrative / Clerical
12410 Milestone Center Dr

Overview

Affordable housing laid the foundation of Related Companies and we continue to place a high priority on developing, acquiring and preserving housing for this sector. In fact, over 60% of our 50,000+ residential apartment homes under our management are part of one or more affordable housing programs, and an additional 20% of these homes provide workforce housing.
In the area of acquisitions and refinancing, we pursue properties that meet one of the following criteria: Section 8 properties with project-based contracts; Section 236 properties in need of rehabilitation; Section 42 LIHTC properties with expiring low-income restrictions; Section 515 FmHA properties with loans that can be prepaid; or other assisted properties, including HODAG, HOME, federal or state-financed public housing.
Many of the buildings we encounter are in need of substantial upgrading and preservation in order to continue to properly fulfill the needs of their tenants. Given our 42 years of experience in debt and equity financing – as well as our extensive management of government-assisted properties – we are well positioned to buy out existing owners who lack the resources and experience to recapitalize and, therefore, wish to exit the affordable housing arena. In addition, with our extensive development experience, we bring the knowhow to expertly rehabilitate the units, thus assuring the continued viability of these projects for years to come.

Responsibilities

The Administrative Assistant role will provide assistance to the Senior Vice President of Affordable Housing. This position is based in Germantown, MD and the primary responsibilities include:

  • Scheduling and calendar management for Staff, as well as follow-up calls, confirmations and distribution of meeting materials.
  • Handle a broad range of duties from day to day operational activities with Executive management and their assistants.
  • Meet and greet visitors and clients, answering phones, coordinating conference rooms and meal arrangements.
  • Handle travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed.
  • Process and track expense reports and reimbursements.
  • Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation and spelling.
  • Assist in presentation preparation.
  • Provide core administrative support.
  • Performing ad hoc projects as needed. 

Qualifications

  • Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions.
  • Strong analytical, interpersonal and communication skills.
  • Excellent phone manner and management a must.
  • College degree preferred or equivalent experience.
  • Minimum five years of corporate administrative experience in roles that interfaced with external clients and executive management.
  • Must have superior skills in MS Word, Excel, Outlook and proficient knowledge in PowerPoint.
  • Experience and proficiency working with automated expense tracking systems.
  • Excellent organizational skills; detail oriented.
  • Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment
  • High energy level.
  • Self-starter with the ability to work independently and with minimal guidance.

#CB

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